Top software for hybrid live and online auctions
Aug 12, 2023
Why Hybrid Auctions Are the New Standard
Hybrid auctions—where live, in-person bidding synchronizes seamlessly with online bidders—are rapidly becoming the gold standard for auctioneers and resellers. Whether you're selling antiques, vehicles, commercial equipment, or collectibles, the benefits are clear: a wider bidder pool, increased competition, and improved sale outcomes. But to make these events work, you need software that can unify both experiences and keep your product data consistent across every channel.
Core Features to Look for in Hybrid Auction Software
Choosing the right hybrid auction platform is crucial for smooth operation and bidder satisfaction. Here are the must-have features:
Unified Product Database: Maintain a single source of truth for catalog details, photos, and lot numbers, eliminating duplicate data entry and reducing errors.
Real-Time Sync: Both in-person and online bids should update instantly for all participants, including the auctioneer's screen and bidder interfaces.
Clerk and Ringman Tools: Special tools for clerks and ringmen help manage bid increments, absentee bids, and floor activity.
Integrated Payments and Invoicing: Streamline checkout for both online winners and in-person buyers, handling deposits, taxes, and fees in one system.
Flexible Registration: Gather bidder info online before the event and at the door, syncing both into a single bidder database.
Mobile Compatibility: Mobile apps or responsive web designs ensure bidders can participate from anywhere, whether on the floor or at home.
Broadcast/Streaming: High-quality video and audio streams bridge the gap between live and remote bidders, increasing engagement and trust.
Leading Hybrid Auction Software Options
While many platforms exist for either online or live auctions, very few excel at bridging both worlds with a unified backend. Below are top options specifically designed for hybrid events—each offering unique strengths for auctioneers and resellers.
1. Gavelbase
Gavelbase stands out for its robust hybrid auction capabilities, supporting simultaneous in-person and online bidding. Its unified backend ensures your catalog, bidders, and sales results are always synced—no matter where bids originate. Tools for clerks and auctioneers make managing live and remote bids seamless, while integrated streaming and real-time updates keep everyone in the loop. Gavelbase’s flexible registration, invoicing, and mobile-friendly interface make it ideal for modern auctioneers needing a reliable, all-in-one platform.
2. BidJS
BidJS offers white-label solutions for auctioneers seeking to embed hybrid auction experiences directly into their own websites. BidJS supports live webcast sales with synchronized online bidding and provides APIs for custom integration. While it may require some technical setup, it’s well-suited for businesses wanting a branded, flexible solution with real-time sync between floor and online activity.
3. Proxibid
Proxibid is known for its live webcast auction technology. Their platform enables auctioneers to broadcast events and accept bids from both the floor and online participants. Proxibid focuses on high-value assets and offers robust bidder security. The backend keeps catalog, registration, and results data unified, though it can be more suitable for higher-volume or enterprise-level operations.
4. LiveAuctioneers
LiveAuctioneers specializes in hybrid auctions, especially for art, collectibles, and estate sales. Their platform provides live streaming, synchronized online and in-person bidding, and a unified backend for catalog and bidder management. They also offer marketing tools to reach a global bidder base.
Implementing Hybrid Auctions: Best Practices
Catalog Consistency: Enter your product data once, and check for discrepancies before publicizing your catalog. Unified software helps, but double-check for missing photos, lot numbers, or descriptions.
Test Your Tech: Run a mock auction to ensure live and online systems are in sync. Check streaming quality, bid updates, and mobile access on multiple devices.
Train Your Team: Auctioneers, clerks, and ringmen should all understand the software workflow. Most platforms offer training resources—use them to avoid mistakes on auction day.
Communicate With Bidders: Provide clear instructions to both in-person and online participants. Let them know how bidding works, how to register, and where to get help if needed.
Post-Auction Follow-Up: Use your unified backend to quickly generate invoices and arrange shipping or pickup for both online and in-person winners.
Choosing the Right Platform for Your Auction
Your ideal software depends on your business size, auction frequency, and the types of goods you sell. Prioritize platforms that:
Offer a unified backend for all event types
Support real-time bid updates across online and live channels
Provide strong support and training
Integrate payments, invoicing, and bidder management
Are mobile-friendly and easy for bidders to use
For most resellers and auctioneers, Gavelbase is a standout choice, but platforms like BidJS, Proxibid, and LiveAuctioneers also serve specific needs well. Always request a demo and test the workflow before committing.
Additional Resources
National Auctioneers Association – Industry standards, training, and tips
Conclusion
Hybrid auctions are reshaping the auction landscape, offering unprecedented reach and flexibility. With the right auction software—featuring a unified backend, real-time sync, and robust support—you can deliver a seamless experience for both live and online bidders. By following best practices and investing in the right tools, you’ll maximize participation, drive up hammer prices, and streamline your operations for every event.