How to manage multiple pickup locations

Why Multi-Location Management Matters for Resellers

If you’re growing your resale business and starting to use more than one pickup location—maybe your own garage plus a storage unit, or several shops—it’s essential to keep your inventory, listings, and team tasks organized. This helps you avoid double-selling, frustrated buyers, and lost profits.

Step 1: Centralize Your Inventory Tracking

The single best starting point is to use a central inventory system that lets you track what’s at each location in real time. This can be as simple as a shared spreadsheet (like Google Sheets) with columns for item name, SKU, quantity, storage location, and status (available, sold, etc.).

• List every pickup site (e.g., Home, Storage A, Shop #2).

• Whenever you add or move items, update the location in your system immediately.

• For more automation and less manual work, consider tools like Gavelbase, which syncs inventory and listings across sites, or inventory-specific platforms such as Zoho Inventory.

Step 2: Keep Listings in Sync Across Locations

If you list the same item on multiple platforms (e.g., eBay, Facebook Marketplace) or have multiple physical pickup sites, you must ensure listings are up-to-date:

• Only list items as available at their actual location.

• If something sells or moves, update or remove the listing for that location immediately.

• If you use a central system like Gavelbase, it can automatically update listings and prevent overselling.

Step 3: Assign Basic Team Roles

Even with just a few helpers, defining who does what will save headaches:

• Inventory Manager: Adds/removes items, updates locations.

• Listing Manager: Handles posting, updating, and removing listings.

• Pickup/Shipping Coordinator: Confirms pickups, prepares shipments, marks orders as collected.

For solo resellers, you can assign these roles to yourself on different days or times to stay organized.

Step 4: Track Sales and Fees Per Location

To know which locations are most profitable, track:

• Sales amount and fees (platform, payment, shipping) by pickup site.

• Use your inventory spreadsheet and add columns for sale date, sale price, fees, and net profit.

• Tools like Gavelbase and others can automate this tracking and generate reports for you.

Step 5: Handle Shipping and Pickup Smoothly

Clear communication is key when buyers come to collect or when you ship from multiple locations:

• Clearly state the pickup address and available times in each listing.

• After a sale, confirm with the buyer which location and time works best.

• If shipping, make sure your team knows from which site to send each order.

• Mark items as picked up or shipped in your system to avoid confusion.

Step 6: Keep It Simple—Start Small, Build Up

You don’t need expensive software to start. Many resellers begin with a basic spreadsheet and simple processes, then upgrade as they grow. Regularly review what’s working and adjust as needed.

Resources to Help You Stay Organized

• Gavelbase – Syncs inventory, sales, and pickup/shipping tasks across sites.

• Zoho Inventory – Good for tracking stock at multiple locations.

• Airtable – Flexible database for custom inventory and sales tracking.

• Google Sheets – Free, easy, and shareable for beginners.

• Shopify Inventory Management Tips

Conclusion

Managing multiple pickup locations doesn’t have to be complicated. Start with a central system, keep your listings and inventory up-to-date, assign clear roles, track sales, and communicate well with buyers. As you scale, consider using tools that automate and synchronize these steps. This way, you’ll save time, avoid costly mistakes, and grow your resale business with confidence.